The right way to write an ideal follow-up electronic mail after an interview (together with three word-for-word scripts)

The right way to write an ideal follow-up electronic mail after an interview (together with three word-for-word scripts)

The very best factor you are able to do to enhance your probabilities of touchdown the job: Sending an interview follow-up electronic mail.

When you’re in a rush, here’s a fast instance of an ideal follow-up electronic mail:

Not solely does it present you’re courteous, but in addition that you simply’re keen to take motion to your job.

There’s a bit extra to it although: I wish to present you a three-step system for following up that goes past a single electronic mail. While you do that proper, it is going to immediately make you the clear favourite for any job you’re after.

Let’s get began.

Step 1: Accumulate contact info earlier than you want it

After the interview and earlier than you even take into account speeding dwelling to draft that good follow-up electronic mail, be sure you do one factor: Seize the enterprise playing cards or contact info of everybody you spoke to.

And I. Imply. EVERYONE.

Was there somebody who screened you on the cellphone earlier than you bought the interview? Get their electronic mail.

Was there a panel of interviewers? Get all of their contact information.

Did a receptionist escort you to a ready space and seize you a glass of water earlier than your interview? Seize her enterprise card too.

I can’t consider a single employer who wouldn’t LOVE it if their receptionist advised them in regards to the superior interviewee who emailed them to thank them for serving to them that day. They may be your future coworker, so it’s a simple technique to begin constructing a fantastic relationship.

The little particulars go a good distance with regards to the follow-up.

Step 2: Craft the proper follow-up (with scripts)

There are two methods you may method your follow-up electronic mail and the professionals and cons of every:

Ship the hiring supervisor a bodily card or letterProfessionals:

Receiving a bodily message is extremely novel this present day — and this might set you aside much more from the remainder of the candidates.Cons: It’s not as quick as sending an electronic mail — and also you’re going to wish to ship the follow-up as quickly as attainable after the interview. If they’re shifting quick, your be aware could arrive too late.

Write an electronic mail to themProfessionals:

It’s fast, straightforward, and means that you can ship to a number of folks with one message (pro-tip: write one actually nice follow-up, then copy and edit it for every individual you spoke to).Cons: It’s extra impersonal and there’s additionally the prospect that your message is misplaced of their inbox or spam folder. Sending the very same letter to everybody may backfire.

Ultimately although, it doesn’t matter which technique you select so long as you do it.

While you do, right here’s that first script from earlier that you should utilize to observe up with the interview supervisor:

The preliminary follow-up electronic mail (ship ASAP):

emailtemplate1Right here’s the e-mail written out so you may copy and paste the template:

Hello [NAME],

Thanks for taking the time to talk right now. I particularly loved speaking about [XYZ].

I actually assume this can be a nice match for each of us. Hope to listen to from you quickly.



This instance is for an electronic mail — however you may simply use it for a bodily card too.

Discover three key issues about this electronic mail:

It’s a brief, easy message. Your follow-up message doesn’t must be fancy or difficult. In actual fact, making it too lengthy will both bore the hiring supervisor or make them assume you’re determined.
It’s particular. Make sure to get particular in regards to the particulars. Convey up one thing that you simply truly loved speaking about within the interview. These particulars will set off the hiring supervisor’s reminiscence and assist make a fantastic, lasting impression.
It ought to be despatched as shortly as attainable. Intention to ship your electronic mail inside two hours of your interview. This can present your enthusiasm, and it’ll be simpler so that you can keep in mind all the small print it is best to embrace.

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Superior tip: The very best folks in each subject automate as many areas of their lives as attainable. You’ll be able to truly automate your interview follow-up electronic mail, if you wish to save a while and guarantee it will get despatched. You are able to do this by making a draft of your follow-up electronic mail earlier than you even go to the interview. That manner after it’s finished, you may merely open the draft, fill within the lacking particulars, and hit “ship.” Growth. You’re finished and may spend extra time specializing in the Large Wins in your life.

Step three: Observe up

Don’t sweat it and be affected person. It might take the hiring supervisor a number of days or perhaps weeks to interview the opposite candidates and decide.

When you’ve got not heard a response after just a few days, you may ship one other follow-up electronic mail to verify in.

Use this mild electronic mail template to nudge them alongside:

The nudge electronic mail (after just a few days):

emailtemplate2Right here’s the e-mail written out so you may copy and paste the template:

Hello [NAME],

I simply needed to observe up on the [XYZ] place we chatted about on [DAY OF WEEK]. 

You talked about getting in contact about potential subsequent steps. Is there something I can do to assist pace this course of alongside?



Discover how this electronic mail is brief and will get proper to the purpose. It makes use of a light-weight contact, however nonetheless lets them know you’re within the job.

It’s additionally essential that this electronic mail doesn’t make the recipient really feel responsible for not replying sooner. When you make them really feel that manner, a follow-up will truly backfire on you and you can lose the chance altogether.

The more than likely factor is that they’re simply busy or your first message received misplaced within the inbox. This electronic mail will seize their consideration and convey your interview again to the highest of their thoughts.

After that, wait another week earlier than sending your subsequent, and remaining, response.

Superior tip: Make sure to obtain a monitoring app, corresponding to HubSpot’s electronic mail monitoring device, that permits you to know precisely when your interviewer opens your follow-up message. The device notifies you the second they see your electronic mail, so that you’ll be capable of observe up proper then when you’re contemporary on their minds. Doing that is key as a result of it’s not disruptive, since they’re already studying your electronic mail and saves each you and the interviewer time.

When to name it quits on following up

When you nonetheless haven’t heard again every week later, reply to your earlier interview follow-up electronic mail, saying this:

The bump electronic mail (After every week of no-response):

emailtemplate3Right here’s the e-mail written out so you may copy and paste the template:

Hello [NAME],

I hope you’re doing effectively. I simply needed to drift this electronic mail to the highest of your inbox — in case you missed it.



In the event that they’re , they’ll get again to you. In the event that they nonetheless don’t reply, it’s most likely protected to imagine they’ve chosen another person for the position.

If that’s the case, don’t beat your self up. It occurs to everybody in some unspecified time in the future. Return to the job search — and put together even higher subsequent time.

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BONUS: The Closing the Loop Method

As an additional for you, I wish to present you a incredible system that will help you:

Keep in contact with VIPs
Remodel one-time conferences into long-term relationships
Showcase your worth to anybody

This goes past your typical follow-up “thanks to your time” electronic mail — and solutions the query, “How do I make the individual I simply met wish to assist me?”

Introducing the Closing the Loop Method.

This can be a collection of three emails you ship to the individual you simply met with that’ll virtually guarantee they’ll wish to communicate with you.

Listed below are the emails full with my breakdown of why they work.

Electronic mail #1: Thanks (identical day)

Hello Amy,

Simply needed to thanks once more for assembly with me earlier. I’m positively going to get in contact with Susan such as you advisable. I’ll hold you within the loop, and naturally, please let me know if there’s something I can do to repay the favor!


Just a few issues to notice: First, the thanks is straightforward. No must spill extra ink than it’s good to.

It additionally references a particular motion merchandise you’re going to observe up on. This exhibits the individual you’re emailing that you simply have been paying consideration through the interview.

The e-mail ends with a stable supply from you to assist in any manner you may — whereas asking nothing of the recipient.

Electronic mail #2: Add worth (1 – 2 weeks later)

Hey Amy,

Noticed this text within the Wall Avenue Journal and it jogged my memory of what you stated about productiveness exams! No response wanted, simply thought you would possibly discover it attention-grabbing.


Now we begin to shake issues up. The individual you’re emailing seemingly wasn’t anticipating to ever hear again from you once more. They particularly weren’t anticipating you to ship one thing of worth to them.

This may be something — a weblog publish, electronic mail e-newsletter, YouTube video — so long as you understand they are going to discover it attention-grabbing.

How are you aware this? As a result of throughout your assembly, you listened to what they stated and famous the issues that piqued their curiosity.

Pay shut consideration to the phrase used within the final sentence: “No response wanted.” That is music to a busy individual’s ears. Give it some thought: I get 600+ emails / day, and are you aware what most of them need? They need one thing from me. When you may say “No response wanted,” and ship me one thing I discover fascinating, you’re including worth to my life.

Electronic mail #three: Shut the loop (2 – three weeks later)

Hello Amy,

Needed to present you an replace: I did find yourself speaking to Susan, and also you have been proper — Acme is unquestionably a match for me. I’m reaching out to a pal there to study all I can about Acme earlier than I apply. If there’s anybody else you assume I ought to converse to, please let me know.

Thanks once more! I’ll let you understand how it goes.


Now could be whenever you separate your self from 99.999% of individuals by exhibiting the individual you’re emailing that you simply truly took motion on what they urged.

When you give particular names of individuals and corporations, that’ll present you have been listening. It’ll additionally present the individual you’re emailing that they have been proper — which is a serious psychological increase for them.

Similar to my Briefcase Method, this technique appears easy and apparent — till you utilize it. Then its true energy is revealed.

And it’s extremely efficient. Try this electronic mail I received from a reader who used the Closing the Loop Method to assist him get a job.

Hey Ramit,

Another testimonial to the Closing The Loop method that you simply taught final evening. I reached out to a previous boss I haven’t seen in four to five years a couple of place I heard about at that firm. All I had requested for was if I may nonetheless use him as a reference and his up-to-date contact information. He responded in lower than a half hour. By following up and providing to maintain him within the loop, he then responded with a suggestion for a letter of advice and a suggestion to ship a private electronic mail to the hiring supervisor on my behalf. Holy Crap! It actually works…

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-Greg H.

For extra on this, be sure you try my five-minute video the place I break down this method.

Why sending a follow-up electronic mail is a essential step

It doesn’t matter how good your interview was — you STILL must ship a follow-up electronic mail for 5 causes:

It leaves a very good impression. And impressions are the whole lot with regards to getting a job.
The hiring supervisor will keep in mind you. You have been seemingly one among a number of interviews performed by the corporate. Don’t get misplaced within the fray. There’s no higher technique to hold you on the hiring supervisor’s mind than by sending a follow-up electronic mail.
You present that you’ve initiative. While you exit of the way in which to ship an after-interview electronic mail, it exhibits that you simply’re keen to go above and past to make a long-lasting impression.
The corporate will see that you simply’re genuinely . The follow-up electronic mail is an efficient technique to separate you from the opposite interviewees who more than likely didn’t even assume to loop again with them.
Interview follow-up emails work. Your probabilities of getting the job go manner up should you ship a follow-up electronic mail. Particularly if you’re neck-and-neck with one other candidate.

Think about you’re within the strategy of hiring and you’ve got two potential candidates. Each are equally certified for the position and interviewed effectively — however solely ONE of them despatched you a follow-up message thanking you to your time and calling again to some factors you made that actually made an affect on them.

Who do you assume you’re going to choose for the job?


It’s essential to additionally understand that your interviewer’s repute is on the road.

That is key, so I’m going to say it once more.

Your interviewer’s repute is on the road.Primarily based on the couple of minutes they work together with you, your interviewer has to make plenty of essential assessments. Do you will have the best expertise? Will you match with the corporate tradition? Are you dependable and reliable? and many others.

It’s like speed-dating on steroids — with one main exception. In the event that they choose you incorrectly, they don’t simply danger a clumsy second date. They danger their boss questioning their judgment for the remainder of their profession. And if it doesn’t work out, they’ve wasted months of time and hundreds of . They should get this proper. Not only for YOU however for THEM.

It’s essential to maintain this in thoughts whenever you go into an interview.

Your success is of their finest curiosity. And whenever you observe up accurately after an interview, you make their job simpler by proving you’re a High Performer who deserves the job.

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